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Planned Giving

Leave a Legacy

By considering HETRA as part of your planned giving, you will be changing lives one stride at a time for generations to come. You have many options. Whether a bequest in a will, a life income gift such as a pooled income fund, charitable gift annuity, or charitable remainder trust, or a gift of special assets such as stock, life insurance, retirement accounts or property, there is something for everyone who chooses to make pre-directed use of their resources and assets. 

Below is the HETRA Gift Acceptance and Policy Guidelines for your consideration. The policy can be also be downloaded through the link shown.

HETRA Gift Acceptance Policy and Guidelines

Click Gift Acceptance Policy and Guidelines to download file.

I. Introduction:
The purpose of this policy is to ensure that gifts accepted by Heartland Equine Therapeutic
Riding Academy, HETRA, a 501 (c) (3) nonprofit corporation, are related to and advance the
mission of HETRA and that the acceptance of any gift does not adversely affect the
organization’s designation as a charitable organization under Section 501(c)(3) of the Internal
Revenue Code, or the organization’s reputation, credibility, or capacity to fulfill its mission.
HETRA reserves the right to reject any gift that is inconsistent with this policy.
HETRA does not advise donors as to the tax and estate planning consequences of their gifts and
urges all prospective donors to seek the advice of professional legal, tax, and financial advisors
prior to making gifts.

II. Use of Legal Counsel
Gifts that require HETRA to act in any fiduciary capacity, or those that name HETRA as a trustee
or title holder, will require the advice of legal and financial advisors and the approval of both the
Executive Director and the Finance Committee of the Board of Directors prior to acceptance of
the gift. Review by counsel is recommended for:
A. Gifts of securities that are subject to restrictions or buy-sell agreements.
B. Documents naming HETRA as trustee or requiring HETRA to act in any fiduciary
capacity.
C. Gifts requiring HETRA to assume financial or other obligations.
D. Transactions with potential conflicts of interest.
E. Gifts of property which may be subject to environmental or other regulatory
restrictions.

III. Restrictions on Gifts
HETRA will not accept gifts that (a) would result in HETRA violating its corporate charter, (b)
would result in HETRA losing its status as an IRC § 501(c)(3) not-for-profit organization, (c) are
too difficult or too expensive to administer in relation to their value, (d) would result in any
unacceptable consequences for HETRA, or (e) are for purposes outside HETRA’s mission.
Gifts that may require repair, maintenance, insurance or other resources to be expended by
HETRA which are out of the ordinary must be approved by the Executive Committee of the
HETRA Board of Directors prior to the gift’s acceptance. Equines and any other animals that are
offered for donation must be in good health and suitable for the program, and must have the
approval of the Horse Manager prior to the animal being accepted.

IV. Gifts Generally Accepted Without Review
 Cash: Cash gifts are acceptable in any form, including by check, money order, credit
card, or on-line. Donors wishing to make a gift by credit card must provide the card type
(e.g., Visa, MasterCard, American Express), card number, expiration date, and name of
the card holder as it appears on the credit card.
Revised 5/2019
 Marketable Securities. Marketable securities may be transferred electronically to an
account maintained at one or more brokerage firms or delivered physically with the
transferor’s endorsement or signed stock power (with appropriate signature
guarantees) attached. All marketable securities will be sold promptly upon receipt
unless otherwise directed by HETRA’s Finance Committee. In some cases marketable
securities may be restricted, for example, by applicable securities laws or the terms of
the proposed gift; in such instances the decision whether to accept the restricted
securities shall be made by the Finance Committee.
 Bequests and Beneficiary Designations under Revocable Trusts, Life Insurance Policies,
Commercial Annuities and Retirement Plans – Donors are encouraged to make bequests
to HETRA under their wills, and to name Heartland Equine Therapeutic Riding Academy
as the beneficiary under trusts, life insurance policies, commercial annuities and
retirement plans.
 Charitable Remainder Trusts – HETRA will accept designation as a remainder beneficiary
of charitable remainder trusts.
 Charitable Lead Trusts. HETRA will accept designation as an income beneficiary of
charitable lead trusts.

V. Gifts Accepted Subject to Prior Review
Certain forms of gifts or donated properties may be subject to review prior to acceptance.
Examples of gifts subject to prior review include, but are not limited to:
 Tangible Personal Property – Executive Director shall review and determine whether to
accept any gifts of tangible personal property in light of the following considerations:
does the property further the organization’s mission? Is the property marketable? Are
there any unacceptable restrictions imposed on the property? Are there any carrying
costs for the property for which the organization may be responsible? Is the
title/provenance of the property clear?
o If valued over $10,000 the Finance Committee shall approve the donation.
 Donation of Animals – Equines and any other animals that are offered for donation must
be in good health and suitable for the program, and must have the approval of the
Horse Manager, after a trial period, prior to the animal being accepted.
 Life Insurance – HETRA will accept gifts of life insurance where Heartland Equine
Therapeutic Riding Academy is named as both beneficiary and irrevocable owner of the
insurance policy. The donor must agree to pay, before due, any future premium
payments owing on the policy.
 Real Estate – All gifts of real estate are subject to review by the Finance Committee.
Prior to acceptance of any gift of real estate other than a personal residence, HETRA
shall require an initial property inspection by a qualified firm
o Criteria for acceptance of gifts of real estate include:
 Is the property useful for the organization’s purposes?
 Is the property readily marketable?
 Are there covenants, conditions, restrictions, reservations, easements,
encumbrances or other limitations associated with the property?
 Are there carrying costs (including insurance, property taxes,
mortgages, notes, or the like) or maintenance expenses associated with
the property?
 Does the property inspection and appraisal reflect that the property is
damaged or otherwise requires remediation?
Revised 5/2019

VI. Gift Acknowledgement
HETRA will provide a prompt written acknowledgement of every gift with a description of goods
or services, if any, provided by HETRA in exchange for the gift. In addition, donors’ gifts will be
properly recognized with thank you notes and other timely correspondence.
VII. Valuation of Gifts
HETRA will not assume responsibility for providing a value of the gift to the donor unless the
item donated is intended to be sold. If the item donated is intended by the donor to be sold,
then HETRA will advise the donor of the sales proceeds received. If the donated item is not
intended to be sold, the donor shall be solely responsible for determining a fair market value of
the item donated for purposes of tax reporting on the donor’s individual tax return.
The Board of Directors will approve this Gift Acceptance Policy but the policy may change from time to
time so please check back periodically.

If, at any time you have questions or concerns about HETRA’s
gift acceptance policy, please feel free to contact us at HETRA@HETRA.org.